Privacy Policy
Last update: 02.03.2026
1. Who We Are
Academician Studies Group, a brand of International Academic Studies Association (tur. Uluslararası Akademik Çalışmalar Derneği), operates a network of peer-reviewed academic journals across various disciplines. Our journal websites serve researchers, authors, reviewers, editors, and readers worldwide. As a data controller, we are responsible for the personal data you provide or that we collect when you use our platforms.
If you have questions about this policy or our data practices, you may contact us at: academicianstudies@gmail.com
2. Information We Collect
2.1. Information You Provide Directly
When you register an account, submit a manuscript, or participate in the review process, we may collect:
- Full name, institutional affiliation, and academic title
- Email address and contact information
- ORCID iD or other researcher identification numbers
- Areas of expertise, subject keywords, and biographical information
- Manuscript files, cover letters, and related submission materials
- Payment and billing information (for article processing charges, where applicable)
2.2. Information Collected Automatically
When you browse our websites, we automatically collect certain technical data, including:
- IP address and approximate geographic location
- Browser type, operating system, and device identifiers
- Pages visited, time spent, and navigation paths
- Referring URLs and search terms used to find our content
- Download activity for published articles and supplementary materials
2.3. Information from Third Parties
We may receive information about you from external sources such as ORCID, CrossRef, PubMed, academic databases, and institutional repositories, where you have authorised such sharing.
3. How We Use Your Information
We process your personal data for the following purposes and on the following legal bases:
- Manuscript processing and peer review — to manage your submission through editorial workflows (contractual necessity).
- Account management — to create and maintain your author, reviewer, or editor account (contractual necessity).
- Publication and indexing — to publish accepted articles and deposit metadata with indexing services such as Scopus, Web of Science, and Crossref (legitimate interest / legal obligation).
- Communications — to send editorial decisions, review invitations, and status updates (contractual necessity).
- Newsletter and announcements — to send journal news or calls for papers, where you have opted in (consent).
- Analytics and improvement — to understand usage patterns and improve our platforms (legitimate interest).
- Legal compliance — to meet applicable legal obligations (legal obligation).
The data we process may be used by the official platforms we are in partnership with called DergiPark.
4. Sharing and Disclosure of Your Information
We do not sell your personal data. We may share information in the following limited circumstances:
4.1. Editorial and Review Processes
The identities of the journal’s reviewers are kept confidential from the authors and the journal’s editorial team.
4.2. Service Providers
We engage trusted third-party vendors (e.g., manuscript management platforms, hosting services, payment processors) under data processing agreements that restrict their use of your data. In our case, the third party is DergiPark, provided by Ulakbim, a brand of Tübitak.
4.3. Academic Infrastructure Partners
Metadata and author information for published articles may be shared with academic indexing services, digital object identifier (DOI) registrars such as Crossref, and library systems to ensure proper citation and discoverability.
4.4. Legal Requirements
We may disclose information where required by law, court order, or regulatory authority, or where necessary to protect the rights, safety, or property of Academician Studies Group, its users, or the public.
5. Data Retention
We retain personal data for as long as necessary to fulfil the purposes described in this policy. Specifically:
- Published author data is retained indefinitely as part of the scholarly record.
- Declined or withdrawn submissions are retained for up to 5 years for audit and integrity purposes.
- Account data is retained while your account is active and for 3 years thereafter.
- Log and analytics data is typically anonymised or deleted after 24 months.
6. International Data Transfers
Academician Studies Group operates internationally. Your data may be transferred to and processed in countries outside your country of residence. Where such transfers occur outside the European Economic Area (EEA), we implement appropriate safeguards, including Standard Contractual Clauses approved by the European Commission.
7. Your Rights
Depending on your location, you may have the following rights with respect to your personal data:
- Right of access — to request a copy of the personal data we hold about you.
- Right to rectification — to correct inaccurate or incomplete data.
- Right to erasure — to request deletion of your data, subject to legal and publication-integrity obligations.
- Right to restriction — to limit how we process your data in certain circumstances.
- Right to data portability — to receive your data in a structured, machine-readable format.
- Right to object — to object to processing based on legitimate interests or for direct marketing.
- Right to withdraw consent — where processing is based on consent, you may withdraw it at any time without affecting the lawfulness of prior processing.
To exercise any of these rights, please contact us at academicianstudies@gmail.com. We will respond within 30 days.
8. Security
We implement technical and organisational measures designed to protect your personal data against unauthorised access, loss, or misuse. These include encrypted transmission (TLS/SSL), access controls, and regular security reviews. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
9. Children's Privacy
Our journal websites are not directed at individuals under the age of 18. We do not knowingly collect personal data from minors. If you believe we have inadvertently collected such data, please contact us immediately so we can delete it.
10. Changes to This Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable law. We will post the revised policy on this page with an updated effective date. For significant changes, we will provide a prominent notice or email notification to registered users.
11. Contact Us
For questions, concerns, or requests related to this Privacy Policy, please contact us at: academicianstudies@gmail.com.